The Ministry of Corporate Affairs (MCA) has significantly eased the KYC Requirement for company directors by replacing the mandatory annual KYC filing with a once in every three years.
Key requirements of the New Director KYC
• Once in Three Years: The annual filing requirement has been removed. As per the revised rules, every individual holding a Director Identification Number (DIN) as of March 31 of a financial year must file their KYC intimation using Form No. DIR-3-KYC-Web on or before June 30 of the immediately following every third consecutive financial year.
• Simplified Certification: To further reduce costs and compliance requirements, verification through a digital signature by the DIN holder and certification by a practicing professional (such as a Chartered Accountant, Company Secretary, or Cost Accountant) is now required only if the KYC form is submitted for the updation of a mobile number, email address or addresses.
• Strict 30 Day Window for Updates: Any changes to a personal mobile number, email address or residential address must be submitted to the MCA/ ROC within 30 days of the change. Effective Dates and Deadlines The new amendment will officially come into force on March 31, 2026. Directors who’s KYC is up to date are covered under these new provisions, meaning their next KYC filing will not be due until June 30, 2028.
Directors who have not yet submitted their KYC forms or their DIN are deactivated due to KYC forms can continue to get their DINs re-activated under the existing provisions until March 31, 2026.
While the reduction in filing frequency is a relief for directors, there can be difficulty for compliance professionals to keep pace with the data of each director. Without the routine of an annual filing requirements, practicing professionals or compliance firms may find it highly challenging to monitor whether a director has changed their phone number, email or physical address. Because these specific updates still trigger a strict 30 day reporting window, the absence of an annual mandate could lead to communication gaps between directors and professionals, increasing the risk of missed updates and inadvertent non compliance.
